Five Signs Your Printing Machine Needs a Replacement
Office employees or individuals already have a lot of work, which may often be challenging or time-consuming. In this case, it is best not to get yourself involved with any unfamiliar activity as it may take additional time or even cost you. For instance, a printer repair or copier servicing should only be conducted by a professional. They will not only handle it with care but will also assure you of no damage to the unit. However, knowing the right time to replace the machine is important as repairs and servicing can only be performed to a limit. Replacing the printing machine like copier, printer or plotter before full breakdown is essential to avoid unexpected downtime during your business hours. Here are few signs that show your printing infrastructure requires replacement.
Security Protocol Issues
Your printing machines need a strong security system to protect the data and information being input for printing or copying. However, security issues that may arise from a loosely secured printer or copier are often missed out by most businesses. Having a strong default password is the first step to network security. If your printer doesn’t support the latest security protocols, changing the machine and adopting a modern model is the best solution.
Difficulty in Finding Parts
Whether your printing machine needs repair or toner replacement, getting genuine parts produced by the original machine manufacturers is important. This will help in maintaining the machine functional for long. The manufacturers stop production of parts and accessories for a specific machine model after some years. If you have a pretty old printer or photocopier at your office, finding OEM parts will be difficult. This is a sign that you should replace it and look for a good photocopy machine rental service.
Rise in Printing Costs
Proper monitoring and evaluation of your printing infrastructure costs are essential to make sure the resources are been used optimally. An older and less efficient printing machine will exhibit an overall low productivity rate. So, continuing use of these machines for long may cost significantly as the resources consumption increases considerably with old printers or copiers. Getting a modern printing machine will reduce the overall cost per print and thus save business expenses.
Lack of Modern Printing Features
Apart from the sleek exterior look and modern design models, newer printers comprise amazing features that simplify printing activity. Advanced formatting options, modifications and modern printing systems are the few benefits of adopting modern printing machines.