How to Choose the Right Printer for Rent Based on Print Volume

When you choose the right printer for rent that suits your demands and print volume, you can save the business money, time, and technical hassle. As a small or large business in the UAE, you should learn how to figure out your monthly print requirements and select the right printer to meet them.

Here’s a fast and easy-to-read guide to help you make the right choice.

Know Your Monthly Print Volume

Begin by estimating how much your team prints each month. This can usually be estimated based on previous printing reports or over a few weeks.

• Low volume (under 1,000 pages/month): Ideal for home offices, startups, or small teams. Basic laser or inkjet printers will work efficiently.
• Medium volume (1,000–5,000 pages/month): Small and medium-sized businesses can get maximum benefit from multi-function printers (MFPs) that can print, copy, and scan.
• High volume (5,000+ pages/month): Large organizations or departments that has high-volume printing requirements can rely on enterprise-class printers with high speed and paper handling.

Choose the Right Printer Type

Different printers serve different purposes. Choose the right printer by considering your print-volume and frequency.

• Inkjet Printers: Ideal for low-volume color printing (photos, promotional materials).
• Laser Printers: Best option for high-speed, high-volume black-and-white printing requirements
• Multi-Functional Printers (MFPs): Best-suited for businesses needing comprehensive features.
• Production Printers: Suited for bulk printing, such as schools or print shops.

Consider Functionality & Features

Once you sort out your volume and printer type, consider the features that are required to support your operations:

• Duplex (double-sided) printing
• Wireless & mobile printing
• Secure print & user authentication
• Cloud connectivity
• Scanning to email or network folders

A reliable printer rental provider will give you detailed information about available features and recommend the best model that can serve your requirements.

Benefits of Using a Reliable Printer Rental Company

Partnering with a trusted printer rental company like Printone offers value additions along with access to great devices:

• Cost-Efficient Plans: Monthly plans are more cost-effective than upfront purchases.
• Expert Support: Get installation, training, and expert support.
• Latest Technology: Get the latest models and capabilities.
• Scalable Solutions: Upgrade or downgrade your plan as your business transforms.

When you choose the right printer to rent from a reputable provider, you’re gaining a long-term printing partner.

Final Tips Before You Rent

• Get an estimate of print volume from your vendor.
• Request toner refill cycles and support response time.
• Get precise SLA conditions in the rental agreement.
• For quick service, choose a vendor with a local presence.

Ready to Simplify Your Office Printing?

Let Printone assist you in finding the ideal printer rental for your print volume and company requirements. With expert advice, flexible rental options, and easy access to expert assistance, you can print smarter, not harder.

Contact us today to receive an estimate or book a consultation!